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I have been reluctant to use my own credit card; besides that, my district will not allow the use of gift cards to pay for the titles because gift cards have to be prepaid. Our auditors won't allow it. They are fine if I go ahead and purchase the gift cards with my own money and then ask for reimbursement. I think that's crazy. I'm not Donald Trump! I am at the point of cancelling my NOOK order (I haven't picked them up yet) which makes me very sad. I can't figure out how to make this work.
Karen, I don't know what state you're in (I'm in Indiana) but our business office people were also concerned about gift card purchases. They had always just said no gift cards in the past. In this Ipad, application world it's something everyone is going to have to deal with. Our corporation created a gift card policy after talking personally to one of the state board of accounts people who actually oversees auditors. He's fairly high up on the SBA food chain. We were fortunate to get access to this person because his brother is our athletic director. After talking to this rep, our corporation came up with a gift card policy. I'm pretty sure I've posted a copy of it somewhere on this ning.
Take a look at it, show it to your business people. If your front office people won't bend on this then I think you're pretty much up a creek without a paddle. If they are thinking about Ipad purchase (who isn't?) they're going to have to cross this bridge sometime anyway. Someone should start talking to your SBA and find out how others are handling this. These people will bow to pressure sometime.
We haven't been audited yet but when we are I have all my used gift cards with labels for what nook account I used that card, I also have a spreadsheet with every purchase I've made and the price of the purchase. The thing that makes me the most nervous is I don't know exactly how we'll show tax refunds. Right now I email the request to B & N tax department and ask for the refund for every title. They credit our account but I"m not sure how we'll show that credit to the auditors.
I really hate the idea of providing a preselected list. One of the best things about the nook is that you can meet that spur of the minute need, Do you have the newest, latest, and you can smile the day of release and say yes I do, six copies as a matter of fact.
Karen Kliegman said:
But did you have to pay for the gift card before you downloaded the books? That's the issue here. The prepayment. I know, it's so ridiculous.
Ha! We do have 7 iPads in our lab. They are just sitting right now.